Keeping the employer’s file up to date

Keeping the employer’s file up to date

Employers and independent contractors are required to notify the CCQ of all changes concerning their company: 

  • Change of address of the company or for correspondence; change of address of the accountant:

    Use our form Modifier une adresse, accessible directly in the online services’ catalogue of services.

  • Changes to the list of company officers: addition or withdrawal of a person, changes of contact information or position:

    Use one of our forms directly accessible in the online services’ catalogue of services:

    Ajouter une relation ou des sujets autorisés à un contact

  • Change to company name
    • If neither the Québec business number or the legal status has changed, the employer must contact the Customer Services directly to make the name change.
    • If a change has been made to the legal status of the company, it is possible that a new employer number must be issued and that fees will be payable. The employer will need to contact the Customer Services to find out the conditions specific to the employer’s situation.

  • Gone out of business or resumption of business
    • If a company ceases its activities, the CCQ must be notified in writing and be informed of the date on which the company’s activities will cease.
    • If a company plans to resume its activities after having gone out of business, the CCQ must also be notified in writing and be informed of the date on which the company’s activities will resume.

    In both cases, use the form Modifier les informations d’une organisation, directly accessible in the online services’ catalogue of services.

    Before going out of business, employers are required to issue a notice of termination of employment.

    A company is automatically considered to have ceased operations after 26 months of inactivity based on the following criteria:

    • No monthly report with activity filed
    • No job site report
    • No founded wage complaint
    • No claim
    • No contract reported to the CCQ
    • No request for a situation letter

    Fees payable

    • Fees will be billed to you upon the resumption of your company’s activities if your company has been inactive for longer than 26 months.
    • A company is considered inactive when not a single hour has been reported in the monthly reports including reports with no activity or when the company has gone out of business.